dnata ensures optimal quality, security, and compliance with digital checklists using Check-it

dnata ensures optimal quality, security, and compliance with digital checklists using Check-it

No more paper-based checklists for dnata at BRUcargo. The ground handling agent uses the Check-it mobile and web app to run checks on pharma, damages, and dangerous goods. The digital approach  avoids back and forth mailing with customers and other stakeholders, maximizes quality and compliance, and operational staff appreciates the ease of execution. Kristel de Bruyn (Business Information Manager), Johan Rosiers (Business Unit Manager), and Gilles Raes (Duty Manager) explain how the solution is used. 


Key benefits

  • Efficiency gains

    Document and warehouse parts of a check can be completed by different people, if needed in parallel, which saves time (compared to a dedicated person going up and down between office and warehouse.)

  • Quality & compliance

    Clean reports are instantly shared with customers in the correct template.

  • No discussions

    Real-time sharing of pictures, notifications, and reports reduces back and forth mailing and avoids discussions with customers and other parties involved in the process. 

  • Staff acceptance

    Easy to use solution on (own) mobile device. Operators are guided through the process and presented with the correct version of checklists, avoiding errors.  

Used for inspection of

  • Pharma
  • Dangerous goods such as
    • Excepted quantities
    • Lithium
    • GMO
    • Magnetized
  •  Damages

How it works

  • Checklists are created in the web platform
  • Users identify shipments by scanning the barcode on the MAWB or entering the reference number
  • They are presented the relevant checklists based on their user profile, e.g. warehouse vs. office
  • Staff captures all information - including pictures - via the mobile app, on the company's mobile device or on their own mobile phone
  • Reports and notifications are generated and sent to customers and stakeholders automatically
  • All data is available in real-time in the mobile and web app 
The documentary and warehouse parts of the check can be executed in parallel by different people

You moved from a paper-based to a digital process. Did this impact your process? 

Johan Rosiers: "In the past, one officer did both the warehouse and documentary checks. He needed to walk up and down between the office and warehouse a lot, which was time-consuming and generated unnecessary risks. Today we can assign the documentary and warehouse parts of a check to different persons, who can even complete them in parallel. This is much more efficient. Captured information about a shipment is automatically grouped and visible in the app.”

What other benefits do you see?

Kristel De Bruyn: "We now provide more evidence that we’re officially required because it’s so easy. For example, we add pictures of the temperature logger. Providing such evidence avoids discussions with customers and other parties involved in the process. This saves us all time and improves our customer relationship

Information that is captured is automatically mapped against the correct template. It allows us to instantly send a neat report and status update to our customers. All data is available in the web app, which makes it easier for us to look up information if needed. 

Scanning a barcode (or entering the shipment reference number) will present the related checklist to be completed. 

"When registering the temperature of pharma shipments, we now also include a picture of the temperature logger. As a result, we have fewer disputes with customers or other stakeholders involved in the process."

Kristel De Bruyn - Business Information Manager

How is your operational staff working with the system? 

Johan Rosiers, Business Unit Manager - Office: "Our staff can use the mobile app on one of the company's mobile devices or they can download the app from the App Store of Google Play Store on their own mobile device. According to their user profile, they are presented the relevant checklists and are guided throughout the process. We no longer have the risk of using an outdated version of a checklist, having missing answers or unreadable comments. And they clearly prefer using digital tools over paperwork."

Says Gilles Raes, Duty Manager: "I think this system is so much better than the paper checklists we used before. I like that I don't need to carry around a pen and paper. I just use my mobile phone instead. You can call me lazy, but I enjoy it that the system tells me what to do, it's hard to make a mistake. Also, my handwriting is terrible, so I presume my colleagues are happy they no longer need to decipher my handwriting."

"I like that I don’t need to carry around a pen and paper. I just use my mobile phone instead. Also, my handwriting is terrible, so I presume my colleagues are happy they no longer need to decipher my handwriting.

Gilles Raes – Duty Manager

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Swissport delivers stellar service quality with digital checklists powered by Nallian's Check-it

Swissport delivers stellar service quality with digital checklists powered by Nallian's Check-it

Digitized checklists have become a standard at Swissport Cargo Services. From increasing process execution quality, over reducing administration to eliminating costs of corrective actions  – they have introduced numerous benefits to both Swissport and its customers.

The highlights

Key benefits

All cargo that enters the warehouses of Swissport Cargo Services at Brussels Airport’s cargo hub is being checked. Depending on the type of cargo, specific checks are being executed: pharma acceptance, dangerous goods, perishables, … Every unit is also checked on damages. These checks used to be run on paper, which led to heavy administration and other inefficiencies. Since 2015 all checks are run digitally using Nallian's Check-it mobile and web app. The application is also used for a number of internal processes such as safety checks of the buildings or ramp checks.

  • Efficiency gains: +30h / month saved

    Ease of execution with an all-in-one-application saves more than 30h/month

  • Better informed customers

    Real-time notifications and reports, sent automatically in the correct template, avoid back and forth mailing and calling

  • Less corrective actions

    Compliant execution & communication avoid costly re-checks

  • Easy reporting

    More than 10h/month is saved with readily available data

How do you use the application and platform?

"In the web platform we set-up the checklists according to our process. By scanning an AWB barcode or manually entering a reference number , operators are presented with the relevant checklists. Via the mobile application that runs on tablets, handling staff complete the checklist: these can include YES/NO questions, open text questions, specific tasks such as taking a picture, ... Every check is linked with a time stamp and geolocation. All info is then automatically converted to the customer’s template. In case of non-acceptance, real-time alerts are released to the customers to notfify them on the issue and its cause. In the web portal we keep the overview of all actions, shipments and their status."​

Which benefits did you achieve from digitizing your check/task lists?

​Switching from a paper-based to a digital process generated a number of advantages.


"Our paper-based checking process was heavy on admin: it involved a lot of data duplication, scanning, making copies, emailing, … With Check-it we have an all-in-one solution: the completed checklist is automatically converted to the airline’s template, real-time alerts are sent automatically to notify customers  (e.g. the reasons why cargo is not accepted), pictures are taken on the mobile device and attached automatically to the relevant file, ... When working paper-based, in case of non-acceptance of a shipment the process to log this and alert the customer would take on average 10 minutes. Today this happens in real-time. Knowing that we are handling on average 2000 export shipments a month of which 9% are refused, we are saving on average 33 hours per month on export only. 

"Working paper-based, the process to log a case of non-acceptance would take on average 10 minutes. Today this happens in real-time. This allowed to save on average 33 hours per month."

Real-time, clear communication with stakeholders

Before, to inform a stakeholder on the status of his cargo a back-office operator would type a message -  in their own words, sometimes forgetting important information or using specific codes or abbreviations the receiver would not understand. This would lead to back and forth mailing or phoning, and hence delays. Today, using standardized templates that are automatically populated based on the exectued checklists, alerts are released-in real-time with messaging that is consistent, complete and comprehensible for all.

Quality of execution

An issue with paper-based checklists is that manual markings are sometimes unreadable or not compliant with the customer’s standards (e.g. boxes not exactly ticked as required). This would lead to unacceptance by the airline and costly re-checks. Today all checks executed using the app are automatically converted to the airline’s template, with neat markings in the correct fields. Using Check-it we ensure compliance with the airline’s standards and avoid costly re-checks.

"Using Check-it we ensure compliance with the airlines' standards and avoid costly re-checks."

Saving more than 10h on reporting/month

“Every month, we pull various reports, on number of shipments handled, the number of refused shipments, etc. This used to be a very manual process with data being compiled in excel sheets, a process that easily took half an hour per day. This data was then consolidated at the end of the month. Today, all data is available in the platform in a click of a button, saving us more than 10 hours of reporting admin per month.”

Ease of execution

"Operators are only presented those checklist that are relevant to them. During execution additional info can be provided in case of specific checks, for example by showing a picture of the type of symbol that needs to be verified. This guided execution help avoid making errors."​

You also use the app for certain internal processes. Could you explain how? 

"For certain processes that need to be executed regularly, such as safety checks of the buildings, or ramp checks, we have built specific task/checklists. This allows us to capture and store this data efficiently and pull reports easily." 

What are your future plans with Check-it?

"All in all, using the application we have increased the overall quality of our service to our customers. We are now looking forward to the  integration of the application with the other applications in BRUcloud, the cargo cloud of Brussels Airport’s cargo community. Being able to easily share and re-use this data in other processes and apps, such as for example Slot Booking, will allow us to further streamline our processes and improve efficiency." 

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